format of letter to principal, letter to principal

Before starting about format of letter to principal and letter to principal, firstly we'll discuss about letter and it's types.

What is a letter?

* A letter is a medium to convey our message to others.

There are 2 types of letter:-

1- Formal Letter

2- Informal letter

*Formal letter- We write formal letter for our professional purpose.

Eg- if we are writing a letter to government, principal, teachers, any department or for the purpose of business then we write a formal letter.

*Informal letter- We write informal letter for our personal purpose.

Eg- If we write a letter to our parents, relatives, any family members or friends then we write informal letter.

I hope letter and it's kinds are clear to you.

Real full article to get knowledge about format of letter to principal, letter to principal.

Format of formal letter:-

These are the main key points in writing a formal letter:-

1- Sender's address- It tells about the address of sender who is writing or sending a letter.

2-Date- Mention the date when you are sending a letter.

3-Receiver's address- It takes the address of receiver who is receiving the letter.

4-Subject- Subject is a small introduction which tells about the aim of writing a letter.

5- Salutation- It takes Dear Sir/ Madam,

Note- If you don't know about the gender of the person to whom you are writing a letter then always mention "SIR".

6- Body Parts- It describes the whole letter.

Body part is divided into 3 parts:-

(I) Introduction- It gives introduction of a letter.It is also known as opening part.

(ii) Main part- It consists all the main points of writing a letter.

(iii) Conclusion- It summaries the body part. It is also known as closing part or complimentary close.

7- Subscription- It consists signature of sender with their name.

With the help of this format I'll make it more clear to understand:-

  

1. Sender's address____

1. Date____________

1. Receiver's address__________

1. Subject________________

1. Salutation___________

1. Body of the letter_______________________

Subscription______________  

              Let me make it more clear with an example:-

Question- Write a letter to principal to inform him about your academic progess.

Answer- 

HIG - 42,

Raptinagar Phase 1,

Gorakhpur- 273013.

Date- 20th June, 2020.

The Principal,

Kendriya vidyalaya,

Fertilizer,

Gorakhpur.

Subject- An application to Principal to inform him about my academic progress.

Dear Sir,

I want to inform you that in my second semester examination, I have scored total 98%.

My parents are so happy with my performance in examination. I'm feeling gratitude towards you and all my beloved teachers who motivated me for scoring good marks in examination.

I promise you that I'll always try to give my best.

Thanking you, 

yours faithfully,

Raman

*Points to remember while writing a formal letter:-

1) After writing each point (sender's address, date, receiver's address, Subject, salutation and body part) give space of one line.

2) Before writing subscription, show your gratitude by writing "Thanking you".

3) In subscription (yours) must be in possessive pronoun.

4) In sender's address and receiver's address, when it's not completed put comma (,) and after competing it with pin code put full stop (.)

Thankx for reading it, if you've any doubt, ask in comment section.

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